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This feature is much more efficient than the Eyedropper tool, especially if you are working on a large document. The Swatches panel or the colors panel is the main place to define colors or swatches for your objects. You can change colors or define custom colors based on the objective of your document.

Changing the color of an object, be it text or image if it is non-transparent and in grayscale is simply a matter of selecting it and applying a desired color from the Swatches panel. If you want to edit a color, you can right-click on the color and select Swatch Options… This opens the Swatch Options dialog box.

In this dialog box, you can manually adjust the CMYK values to get the target color you want. In the Color Type dropdown menu, there are two options — Process and Spot. Process is used when working with on-screen documents and is usually the default.

Spot is used if you want to define colors for printing. In addition to editing an existing swatch, you can also create new swatches with the appropriate color values. Once you are done creating or editing the swatch, you can select any frame and click the desired swatch to apply the color to the frame. In addition to the Swatches panel, you can also use the Color panel to select and define colors. The Color panel can be invoked by going to the Window menu, then to the Color submenu and finally selecting the Color panel or simply press F6 on the keyboard.

Hovering over this tint ramp or spectrum, turns the cursor into the Eyedropper tool , which you can use to select the desired color. You can play around with the Color panel just like you would on the Swatches panel but make sure you add color to your existing swatch collection by clicking Add to Swatches in the Color panel options. Doing so, will enable you to reuse the color within, as well as outside the document.

Otherwise, it might be difficult to exactly reuse the same color as the color selection from the Color panel is unnamed. Using gradients can lend some great effects to the document.

For using gradients, create an empty gradient swatch by going to the options of the Swatches panel and selecting New Gradient Swatch and click Ok. Right-click the new gradient swatch, which you will see now and select Swatch Options to open the Gradient Options dialog box. In this case, the default gradient color is from white to black.

Clicking the first stop the small white icon in the Gradient Ramp allows you to define the CMYK color which you want as the starting point of the gradient.

The Stop Color dropdown menu also allows you to select an existing swatch as your gradient color. You can also add a multi-stop gradient by clicking the Gradient Ramp. If you notice, you will see a diamond shaped handle on top of the Gradient Ramp.

That allows you to define the extent of the gradient. You can fine tune the gradients you have created to have a more consistent look with the rest of the document. For this, let us create two gradient swatches — one will be a radial gradient and one will be a linear one. Select the frames that you want these gradients to be applied. You can also select the Gradient Swatch Tool from the toolbar and simply drag a line within the frame in the direction you want the gradient to be applied.

There are many ways to create paths or Bezier curves in InDesign much similar to what can be done in Adobe Illustrator or any vector graphics software. Select the Pen tool from the toolbar and draw on the document. You will notice that you can start a new curve from the end vertex of the previous curve. If you hover the Pen tool over any of the vertex points, the cursor will change to a Pen with a minus symbol, which means that the vertex can be deleted. The Pen tool can be used for basic Bezier curve drawing, however, if you want a finer control over the geometry, you need to use the Pathfinder panel.

The Pathfinder panel can be found by going to the Window menu, then to Objects and Layout and finally selecting Pathfinder. The Pathfinder consolidates all the path tools under one panel. You can close open paths or convert paths into known shapes. For example, if you want to convert the earlier drawn path into a triangle, simply select the Converts shape to triangle in the Convert shape section and you will have a perfect triangle.

If you find the need to frequently work with paths, it is a good idea to dock the Pathfinder panel along with the other panels for easy access. Creating text outlines is an easy and fun way to add some effects to text and change the characteristics of individual letters or words without needing to change the whole font. To create an outline of a shape or letter, select it using the Selection tool and go to the Type menu and select Create Outlines. This will create an outline path of the selected text, in this case, the letters, O and K.

There will be a lot of vertices which are the paths along this outline. You can selectively add effects to it such as transparency or drop shadows or just fill these outlines with an image or color to enhance the effect.

To do that, use the Place command or select a color swatch to change the O and K part of the letter. The outline of the object is treated like a frame within a frame. You can also select a group of objects and create outlines for them.

All objects are arranged as stacks in the InDesign workspace. Every object has a X, Y, and Z coordinate which will pinpoint the location and orientation of the object with respect to the rest of the stack. You can bring the objects forward or move them backward as needed.

To do this, select the object that you want to move forward or backward, go to the Object menu, then to the Arrange submenu and select the appropriate option. Note that sometimes, the object might appear as though it has disappeared when you bring it to the front or back. It has not gone anywhere. There could be another object layer in between which is causing the object to visually disappear.

This is because of the presence of another layer between the car image and the text object. As seen before, working directly with object stacks can get confusing. Therefore, the ideal way is to use layers to determine how the objects are actually stacked upon each other. Layers can be used to create better organized objects. You can access layers from the Layers panel.

Clicking the Layers panel will reveal the layers in the document. You can create a new layer by clicking the Create New Layer at the bottom on the Layers panel, which will directly create a new layer or you can also hold down the Alt key on Windows or Option key on the Mac and click on Create New Layer to get the New Layer dialog box.

You will notice that each layer is color coded and has an active square beside its name. That square is an indication that elements of that layer are being worked on currently. You can click and drag the square to another layer, which will reveal items belonging to that layer. In the following example, clicking and dragging the blue square from the Background layer to the Main layer, changes the square to red and highlights the elements in the document belonging to the Main layer.

Clicking the eyeball icon in front of the layer name will hide or reveal the layer. Clicking the box just beside the eyeball will lock the layer and prevent you from making edits to it. Sometimes, you might want to see the layer on screen but need not have to print the objects in that layer.

Then remove the checkmark beside the Print Layer option. This will show the layer on screen but will not print it on paper or when exported to PDF. Every layer is composed of objects which can be rearranged within the layer or even between the layers. Each object is given a name within a layer. For example, collapsing the Background layer will reveal the objects within it. Images if any, will be shown by their file names. If there is some text within a text frame, the starting words of the text will be shown so as to easily identify it.

It is possible to rearrange these objects by simply clicking and dragging the object for multiple object select by holding Ctrl on Windows or Command on Mac into the desired layer.

You can simply rename the object name by clicking once, pausing for a second and clicking again. This will enable you to rename the object to something more recognizable. In this chapter, you will learn how to nest objects within frames. It is possible to nest one frame within another frame or one object within another using the Paste Into command in the Edit menu. Nesting frames offers a lot of possibilities to create some good effects and the nesting can continue even further.

Create polygon frames by selecting the Polygon tool from the toolbar and draw as many polygons as needed. You can get as creative as possible. Select each polygon and go to the Edit menu and select Paste Into to paste the relevant parts of the image into each polygon. You can add some effects to this to make it stand out.

To add effects to all the polygons at once, click and drag along all the polygons with the Selection tool to select all of them and go to the Objects menu and select Group to group them as a single object. Now, go to the Effects panel and apply the desired effect, say a little bit of Bevel and Emboss effect. Nesting is very useful to create high impact content.

You can also nest a text frame into this new nest. InDesign offers a lot of flexibility when it comes to aligning objects. There are two ways in which you can align objects with respect to each other — one is by using alignment guides and the other is by using the Align panel. When you click and drag objects to position them with respect to other objects, you will see green lines which serve as alignment guides.

In the above example, it can be seen that the green box is being aligned with respect the text box above and the vertical green line is the alignment guide, which shows the center of the text box. The Align panel makes it easy to align multiple objects at once.

To access the Align panel, go to the Window menu, then go to the Object and Layout submenu and click Align to open the Align panel. The top row of the Align panel has options to align everything left, right, top, or bottom. You can also use the Align panel to distribute objects within a given distance or align other objects with respect to a reference object or the key object.

In the above example, it can be seen that all the selected objects could be aligned to the left with one click instead of relying on alignment guides. Text wrapping is making the text reflow along the boundaries of the frame or the object. Text wrapping options can be set using the Text Wrap panel from the Window menu. Let us take an example of text wrapping around an object. When you insert an image over text, the text normally wraps itself around the frame of the image which is usually rectangular but not the image itself which can have a contour.

The Text Wrap panel allows you to define the image around which the text should wrap itself. Place the image in the document and open the Text Wrap panel.

With the image frame selected, select the third option to wrap the text around the object. It is better if the imported image has some transparency or alpha channel applied to it. Anchored objects tell InDesign to keep the positioning of the object, while moving the other objects around it. To do this, first we must anchor the object. The easiest way to anchor or make an object in-line is to select the object and cut it into the clipboard. Then use the Text tool to place the cursor in the original position of the cut object and paste the object from the clipboard back again.

You will notice that the object is now placed on top of the text. To restore it back to its original place, go to the Control Panel and select the Leading value to Auto as shown. This will tell InDesign to allocate as much area as required by the object.

You will see the object being properly inserted. If you change the text above or below the object, the object also flows along with the text as it is now anchored or in-line with the text. In this page, even if we choose to edit or delete the text above the car, the car will follow the edit instead of jumping above or below the text.

InDesign allows for a lot of object transformations such as duplication, rotation, scaling, skewing, and mirroring. We will discuss each in the subsequent sections. There are many ways to duplicate objects in InDesign but the simplest way is to press Alt on Windows or Option on Mac and drag the object to create a duplicate. You will notice that the object is duplicated in exactly the same proportions as the original.

You can also go to the Edit menu and select Duplicate to duplicate the object with the same offsets. It is very easy to rotate an object within InDesign. You can either use the Rotate tool on the toolbar or use the rotate option in the Control Panel. The rotate options allow you to also specify the precise angle of rotation and also the axis of the rotation. The preset rotate options in the Control Panel allow you to rotate the object at 90 o angles.

You also flip the images vertically or horizontally using the Flip Horizontal and Flip Vertical icons below the rotate icons. There are many ways to scale objects in InDesign. You can use either the Free Transform tool or the Selection tool from the toolbar.

Click the Free Transform tool and select the edge of the object and drag it to scale to the desired size. You can hold down the Shift key while dragging to constrain the proportions. You can also use the Selection tool for the same effect.

It is easy to skew the image or object to the precise required value. A straightforward way is to use the Shear X Angle command in the Control Panel and enter a desired skew angle. You can also use the Shear tool in the toolbar to skew an object. Select the Shear tool and click within the object to set a reference point. Then simply turn the object till you get the desired skew angle. It is important to pay attention to the reference point at the far left of the Control Panel to ensure that the image does not go off the document.

This makes a duplicate of the image while flipping. InDesign offers a lot of choices for working with characters. Most of these options are in the Control Panel. Whenever you edit any text or want to change properties of the text, make sure that 1 is always selected. When you install InDesign, you will also be installing fonts apart from the ones that come default with Windows or Mac OS. All the fonts installed and their samples are listed here.

You can change the typeface between regular, bold, italics, etc. The exact properties depend on the font chosen. You can choose from an available list of sizes or input your own size.

The leading is a measurement of the space between the baseline of the text and the line above it. Be sure to change the leading by selecting the whole paragraph, otherwise you will have an uneven leading within the paragraph. The kerning is the font space between individual characters. You can now use it to change the formatting across documents instead of having to manually search and replace them yourselves.

You can then specify the parameters you want the text to change into by clicking the Change Format box and specify the changes that you want. Before clicking Change All , just make sure to define the scope in the Search dropdown menu as Story or Document to ensure that the change is reflected across the entire document.

Otherwise, the formatting change will be limited only to the selected text. We see that there are a total of 11 changes made within the document along with the initial word that was copied. Just like character formatting, you can format paragraphs too with a wide range of options. The different options have been labeled in orange so that you can easily follow. To adjust paragraph formatting options, select the Paragraph Formatting Controls 1 icon.

You can align paragraphs left, right, top, or bottom and even align them along the spine of a book if you are creating a facing pages document. The difference is that, when you click Left Indent, the entire paragraph is indented according to the indent value you set. But that does not always look good, hence it is a good idea to indent only the first line of the paragraph, which is when you will need to use First Line Left Indent.

They do a similar job like 3 and 4 , this time, on the right side of the paragraph. It is always a recommended practice to use Space Before and Space After instead of manually using tabs, spaces or Enter key for paragraph spacing. This is a unique effect, which allows you to extend the first letter which is usually in caps along the specified number of lines for a more elegant and professional look as shown in the above example. Styles are useful in applying multiple formatting options at once with a single click.

Styles can be applied to paragraphs, characters, and even tables. It is easy to apply a set of styles to an entire paragraph with paragraph styles. To reveal the paragraph styles in the current document, open the Paragraph Styles panel. Here, you will see a list of styles in that document. Simply click any paragraph on the page and choose the desired paragraph style to apply the formatting. You can double-click on any paragraph style to edit it. This opens the Paragraph Style Options dialog box in which you can specify the parameters you want to change.

The Style Settings area shows a summary of the different parameters for this style. Unlike the paragraph style, a character style can be set to define a single parameter such as font, color, size, or a combination of any of these.

Character styles can be set by opening the Character Styles panel and choosing the desired style. Similar to the paragraph style, you can simply double-click any character style to open the Character Style Change dialog box.

Even there, the Style Settings area shows a summary of the different parameters for this style. Although technically possible, character styles should be applied only to a word or two or at the maximum, a sentence but never to a complete paragraph. InDesign provides several ways of working with tables. You can create a table from scratch within a text frame or convert an existing data into a table.

Note that the table created will be an anchored object for the text frame. To create a new table, simply select the Text tool and draw an area that you want to create as a table. Here, you can specify the number of rows and columns that you want in your table and also specify if you need headers and footers for the table.

Clicking OK will create the table within your text frame. You can now enter data within this table. Moving the cursor over any of the rows or columns will allow you to resize the row or column.

Use Shift and drag outside of the table to adjust the entire table proportionally. Remember that to drag the rows or columns, you need the Type tool selected on the toolbar as the table is considered to be a text frame. If you use the Selection tool, it will move the whole text frame instead of just the row or column.

Most of the time, it makes sense to convert an existing data into a table. You can import a Word, Excel, Access database file, or even a text document and convert the contents into a table. Use the Text tool to create the text frame for your table. Then, use the Place command to place your data into the text frame.

In the following example, we will use a simple text file containing information about websites of some pharma companies and convert this into a table. You need to tell InDesign what it should consider as a row and column separator. For now, the defaults will work. Click OK to create the table. You can edit the contents of each cell just like how you would edit a regular text frame.

If you want an even distribution of rows and columns, you can simply select the rows or columns and go to the Table menu and select either Distribute Rows Evenly or Distribute Columns Evenly or both. All table formatting options are accessible from the Table Options dialog box. To access this, simply go to the Table menu, then go to the Table Options submenu and choose Table Setup….

From here, you can choose how your borders should look like and what should be their stroke, how you want individual rows and columns to be colored and a whole lot more. It is easy to explore the options and change the necessary settings.

For this example, let us see the final output after doing some basic formatting. Before doing this, it would be a good practice to define the first row of the table as the header. This is useful when you have a table spanning multiple pages and it helps to have the header on all the pages for easy reference. Now, we have a table that is reasonably well formatted. You can explore further options in the Table Options dialog box to adjust the formatting to your liking.

It is always easier to break a long document which often runs into several hundred pages into smaller chunks that are individual InDesign documents file extension. How many chunks you break is entirely up to your liking.

You can combine all these individual InDesign documents into an InDesign book file extension. To create a book, open the File menu, go to the New submenu and select Book… This will open the Save dialog box and ask you to save the book file.

Give it a name and click OK. This will create the book and open the Book panel. In the following example, we have taken two. Once all the. The icon next to the first document in the Book panel indicates the style source. It means, this document is a source for whatever paragraph or character style changes that you make.

You can select any document as a style source. The best part about using the Book panel is that this style source can be synchronized with all other documents in the panel by clicking the double arrow icon in the bottom of the panel.

This will tell InDesign to look for style elements in the first document and implement them in the subsequent documents. The Table of Contents ToC is a very useful feature in InDesign not just to create a chapter-wise ToC, but also to list out basically anything that has a paragraph style. You might need to click More Options to reveal additional options in the dialog box. There are a lot of options in here but the most important thing is to add the paragraph style that resembles the chapter headings.

In the above example, we have selected the ch. Next, define the entry style by selecting the appropriate style for your ToC in the Entry Style dropdown menu. The entry style defines how the ToC labels look like. Select the After Entry option in the Page Number dropdown menu to keep the page numbers after the chapter entry.

You also need to specify the code between the chapter entry and the page number. The Right Indent Tab ensures that the page numbers align perfectly at the end of the right side of the text frame. Review the options and click OK to see the ToC. The above example shows a very basic ToC. You can of course go ahead and customize the paragraph styles that you want as discussed earlier and use them in the ToC to get all sorts of custom ToCs.

InDesign makes it easy to add hyperlinks and bookmarks to make your document interactive. However, keep in mind that the interactivity you add will not be evident in the InDesign workspace but will be seen in the exported PDF.

We will discuss a few interactive elements in this chapter. It makes sense to set the workspace from Advanced to Interactive for PDF to enable easy access to interactive panels.

You can add hyperlinks to an object so that clicking the object in the PDF will take the user to the website or you can add hyperlinks to text to get the same result. In the following example, we have selected the text to point to a hyperlink.

Go to the Hyperlink panel and click the Create new hyperlink at the bottom of the panel to open the New Hyperlink dialog box. InDesign now creates the URL for the text selected. Similar to hyperlinking a URL, it is also possible to hyperlink an object or text to a specific page in the document. Clicking the text or object will take the user to the linked page.

In the following example, let us consider a text called Introduction, clicking which we want the user to go to Chapter 1. Select the text and click the Create new hyperlink at the bottom of the panel to open the New Hyperlink dialog box. We know Chapter 1 of this book starts from page a1, so in the Page dropdown menu, select a1.

We want the contents of the chapter to zoom to fit inside window, so we will select Fit in Window in the Zoom Setting.

Click OK to add the hyperlink to the document. Now, whenever this is exported as a PDF, any user who clicks on the Introduction text will go directly to Chapter 1. Bookmarks are also hyperlinks which make it easier for the user to navigate the document.

You can create a bookmark for every page or simply create a ToC to insert bookmarks. Bookmarks are automatically created when you insert a ToC. In this example, we have already created the ToC from the earlier chapter. You can access the bookmarks from the Bookmarks panel present in the same Hyperlinks panel. As discussed in the beginning of this chapter, you cannot view the interactivity within the actual InDesign workspace. You have to export it as a PDF.

There are several options available when you export it as a PDF. For all intents and purposes, you need to select the Adobe PDF Print unless you have multimedia content such as movies or audio in the document. Click Save. In the Include section, make sure Bookmarks and Hyperlinks checkboxes are turned on.

The EPUB format is the standard format for publishing eBooks which can be read on a variety of mobile devices. If you want your book to have a wide audience, you should definitely consider publishing it in the EPUB format. This will open the EPUB export options dialog box.

But doing so, might not give you the document with the correct layout. To do this, go to the Window menu and select Articles to open the Articles panel. Here, click the Create New Article button to add an article. Now, use the Selection tool to drag a frame onto this created article. This will make sure that InDesign follows the exact same order you have specified in the Articles panel.

Preflighting is the process of ensuring that all aspects of the document are perfect before going to print. InDesign constantly preflights the documents every time you work with them. The above document shows it has 8 errors in the status bar. Double-clicking this message in the status bar will open the Preflight panel, which lists all the errors that InDesign has found. You can directly jump to the page in which the error has been discovered.

Once all the errors are corrected, the red error light changes to green, indicating, No errors. It is possible to define your own preflight profile so that you get to determine the errors you should be alerted to. To do this, go to the Define Profiles… option in the Preflight panel menu to open the Preflight Profiles dialog box.

InDesign ships with two built-in preflight profiles — Basic and Desktop Publishing with the option of adding your own profiles.

You can choose the errors that InDesign should look for when preflighting the document. Remember that the Basic profile cannot be edited. We have seen how InDesign links images and objects into the document instead of embedding them directly. This works well most of the time till you want to share the document, say, with your printing press. Most of the time, they will not be having access to your image assets or fonts and might get linking errors or missing font errors.

In order to avoid these hassles, InDesign provides a way for you to package the document. The packaged document contains all the required assets, fonts, and also instructions to the printing press in one folder along with the. To prepare a document for packaging, open the document, do the required preflighting and go to the File menu and select Package… This will open the Package dialog box.

The Package dialog box shows a summary of various components of the documents and any of the errors it has found. You can export the reports if you wish by clicking Report… and saving it as a text file. If not, you can simply select the Package… option and select a file name and location for the document on your hard drive.

This is not the actual packaging yet. Once you save the package, you will get the Printing Instructions dialog box where you can give your contact information and any instructions you want to tell the printing press.

Most printing presses ignore this information, unless you specify to look at it. It is always better to have a correspondence with the press either by phone or email instead of using the Printing Instructions dialog box. Click Continue when done and give a location for the package. You might get a warning box about the use of copyrighted fonts. Be careful when you package fonts that you have purchased separately as they come with usage and distribution restrictions.

Click OK to continue. InDesign will show the progress of the packaging. Once it is completed, you will be able to find the package along with the instructions file in the destination you have selected. Printing documents is easy with InDesign. To print a document, go to the File menu and select Print… This will open the Print dialog box which gives you a lot of fine control over the printing.

The bottom left of the box shows a preview of the document and how it fits into the printed page. The Setup group allows you to set options such as page orientation, page size, position of the content, etc. It would be a good idea to set all the possible and required print options in this dialog itself if the same options are available in your printer driver as well. Doing so will avoid a lot of potential conflicts between InDesign and your printer driver.

The Marks and Bleed group allows you to print the bleed and slug marks, the color bar, crop marks, etc. An important thing to note before high quality printing is to go to the Advanced group and select the High Resolution preset in the Transparency Flattener area. For less complex jobs like printing booklets on your own, you can use the Print Booklet… command from the File menu.

The Print Booklet… command is very useful to sample your booklet before giving it to the press so that you can have a real idea of how it would look on paper. There are however, a few caveats to using this feature. The first thing to remember is that Print Booklet always prints the 1 st and last page on one spread, followed by the 2 nd and last but one and so on until all the pages are printed. This is because of how the booklet will fold when you stitch it.

The other important caveat to remember is the number of pages in the document should be divisible by 4 you can fold a paper in half to understand why. You can leave most of the options in the Print Booklet dialog box as defaults. However more often than not, you will find a yellow exclamation near the Preview page indicating that something is wrong; most probably the page will not be fitting inside the booklet. To rectify this, simply select the Preview page, go to Print Settings… and in the Print Settings dialog box, adjust the settings in the Setup group to make the content scales to the page and click OK to return to the Preview page in the Print Booklet dialog box.

You will notice that the yellow exclamation is gone and the document has correctly fit into the page. You will also notice that InDesign adds extra blank pages if you have excess or less number of pages that are divisible by 4 to ensure that the booklet format is printed properly.

You will also notice page number watermarks are on in the preview. These are just for indication and will not be printed on the final booklet. Click Print to print the booklet. You might have to consult with your printing press before deciding on the format. For all other purposes, including on-screen ones, it is recommended to use the High Quality Print preset.

It is better to avoid the Smallest File Size preset as much as possible as it can affect the resolution and colors of the images to reduce the file size. This function allows you to tag keywords in the PDF, which makes indexing by search engines possible. It also allows for accessiblity options for the disabled as screen reader software can read the tagged data in the PDF.

It has a large impact on the resulting file size and also on how well the PDF renders for the web. If you are simply displaying the document for the web, a lower pixel per inch ppi value would suffice. If you intend to have a high quality printout, then you need a higher ppi. For exporting to the web, in the Color Images section, set the Bicubic Downsampling to box to about and the Image Quality to Medium. Do the same for the Grayscale Images section as well if your document has grayscale images.

This ensures that all images are a part of this PDF. This applies to only the RGB colors. If you are printing, you need to change the Color Conversion option to Convert to Destination and select one of the different destination types, which are about the type of printed paper, in the Destination dropdown menu. A PDF being one of the most commonly used document exchange format, can be vulnerable if you are sharing sensitive data.

It is always advisable to password protect your PDF file to ensure confidentiality of information. In the Export Adobe PDF dialog box, go to the Security section and select the Require a password to open the document checkbox and enter a password.

Only those who know the password can open the PDF. You can also use passwords for conditional restrictions. The earlier password protection feature restricts access to the entire document. Here, you can specify the tasks the user has permission for. For example, you can prevent the document from printing in low resolution or high resolution or even from printing at all. You can even prevent users from copying the content of the document to the clipboard, commenting, and extracting specific pages or even filling forms and signing.

This is perfect if your sharing highly sensitive information with colleagues or outsiders. Sometimes, you might not want to export the whole document but only the text in selected text frames. InDesign makes it easy and offers you choices into the formats that you can export. We will explore two methods here, one is by using the Export command and the second by running scripts. We have used the Export command earlier to export files as PDFs. When you want to export just the text from a text frame, make sure the text cursor is inside the text frame and go to the File menu and click Export… You will now have a few additional choices.

The three main formats for exporting text are Text Only. Text Only is a simple text format devoid of any formatting. It just exports the plain text. Rich Text Format allows for basic formatting and can be read by many word processors such as Microsoft Word. Adobe InDesign Tagged Text format allows you to export the text with all the available InDesign formatting embedded in it. But it can only be read by other InDesign programs and not by any other word processor.

This is useful if you are exporting text to work on another workstation with InDesign installed. InDesign can read scripts written in JavaScript.

InDesign comes with some built-in scripts, which can be accessed by going to the Window menu, then to the Utilities submenu and selecting Scripts. This opens the Scripts panel, which lists all the available scripts on the computer. Application lists all the scripts that come with InDesign out of the box. User lists all scripts that are installed by the user. You can locate these scripts on your hard drive by right-clicking on either the script or the parent folder and selecting Reveal in Explorer on Windows or Reveal in Finder on the Mac.

For exporting all the text from text frames, expand the Samples folder under the JavaScript folder, which is under Application and scroll down till you see the script named ExportAllStories. Double-click to run the script. This will open a dialog box asking you to select the export text format. As described earlier, select the desired format according to your needs and click OK to select a destination to save the file.

The script works in the background and saves the exported file in the specified destination. Using Microsoft Word and Adobe InDesign together is possible and can be an important part of your workflow. There are fundamental differences in how Word and InDesign function. Word is a word processor at its core. It has all the features you need to create elegant as well professional documents comprising mainly of continuous text.

InDesign is a page layout program, which can also process text. The primary function of InDesign is to layout page elements and have better control over your document. Of course, you do not normally use InDesign to write letters or essays and the users normally juggle between these two programs. Understanding these two programs begin with knowing how they handle text.

Word has paragraph and character styles as well which you can find in the Styles panel in the Home tab on the Office ribbon. By default, all formatting in the text apart from headings and titles, goes into the Normal style. In InDesign as we have been seeing till now, each text frame or even parts of the text by default is grouped under the Basic Paragraph style. However, this offers a lot of customizations and font options that is not normally dealt in Word.

Knowing this difference is important when you want to import text formatted with Word styles into InDesign. You should also remember that in Word, you directly work with text in a blank document but in InDesign everything happens in frames. You cannot just type directly on a blank document without creating a text frame. In the Place dialog box, make sure that Show Import Options checkbox is checked.

This will ensure translation of most of the Word styles into InDesign. Click OK to get the Place cursor in your InDesign document and drag to draw a text frame and place the Word document inside the text frame. Most of the Word formatting does indeed carry over into InDesign. Things such as bullets and numbering, basic font settings, leading and paragraph styles do carry over just fine. However, things such as WordArt, highlights, overridden Word styles and image formatting might not carry over well.

The advantage of using the Place command over simple cut and paste is that you can choose to strip off formatting but just keep the overrides or modifications to the style which you can then further tune in InDesign. When importing, using the Place command make sure that Show Import Options checkbox is checked.

This will ensure removal of all Word styles but will preserve font overrides such as bold, italics, etc. You will see that InDesign has imported the Word document without any of the formatting styles but retained font overrides such as bold, italics, etc.

Style mapping is useful if you want InDesign to correlate the Word styles in your imported document into styles that InDesign can understand.

You can map both paragraph and character styles so that when you import the document, the mapped styles are applied automatically.

While importing using the Place command, make sure that Show Import Options checkbox is checked. Then at the end of the Formatting section, make sure that the Customize Style Import radio button is selected and then click Style Mapping to open the Style Mapping dialog box. There are both paragraph and character styles shown denoted by the paragraph symbol and A symbol respectively and for each Word style, you can choose the available InDesign style by clicking the down arrow beside each InDesign style.

Using Adobe Photoshop and Adobe Illustrator along with InDesign generally completes the creative workflow for most people. All these programs interact well with each other and you might find yourself constantly juggling between these three programs. InDesign makes it easy to move between all three of them. However, instead of just selecting your image and copy pasting between Photoshop or Illustrator and InDesign, there are some rules to follow.

Photoshop is a bitmap raster image program which means that images can lose or gain resolution with scaling. Most of the images we deal with daily are raster image formats. Images that are able to maintain native resolution no matter the scaling are called vector images which are the kind of images that Illustrator deals with. The most important thing to remember when integrating Photoshop with InDesign is the file format that you choose to work with.

JPEGs are the default and are fine with most cases but if you want to have high quality images, layer, and transparency information, JPEGs are not the ones you should be using. Photoshop supports literally almost all the image formats there is but the best choice remains the Photoshop format, also known as PSD. When you work with an image in Photoshop, you might want to include transparency information or isolate the foreground from the background in another layer.

Importing this transparency image or alpha channel will help the object to blend easily with the rest of the document when you import it into InDesign. Always use the Place command instead of simply copy and paste to have more flexibility on your imports.

In the following example, we see that there is a transparency layer behind the bird which has been created in Photoshop and saved as a native PSD file.

We can now use the Place command to place the image of the bird directly in the InDesign document. Make sure that the Show Import Options checkbox is checked. This dialog box will allow you to select which layer of the image you want to import and also allows you to select the transparency layer. Here it shows the preview of the bird. We can go ahead and import it by pressing OK. Free Download Adobe InDesign Full Version 64 Bit — Creating flyers, brochures, magazines, newspapers, and books is pretty easy with this software.

Anything can be done with its powerful features and tools inside the Adobe InDesign. Therefore, it is no wonder that if this software used by many professionals around the world. In fact, many large companies have also used this application for their business needs. Besides having abundant features, the latest Adobe InDesign is also extremely fast and stable. Although it is such a huge application, however that does not make this software heavy-resources at all. On the contrary, its performance when designing and exporting project file is stunningly faster than any other similar application.


Adobe Indesign Cc Tutorial –


Desktop Publishing DTP is the creation of electronic forms of information such as documents, presentations, brochures, books, or even website content using computer programs. DTP has evolved to be an important component of creating and disseminating information as it allows an amalgamation of various tasks that are generally performed independently at printing presses such as layouts, typesetting, graphic design, etc.

Earlier, DTP was specifically meant to cater to printed matter but modern DTP allows for even more forms of electronic content. A modern DTP software can be your word processor, graphic design tool and publishing tool, all rolled into one package. With the explosive growth of smartphones and mobile PCs, the way people consume information has changed dramatically over the last decade. Modern DTP software enables content output that caters dynamically to all screen sizes, without the need to republish the same for each device or form factor.

Electronic pages commonly refer to websites, manuals, eBooks, digital archives, presentations, etc. This tutorial is an example of an electronic page which can be opened in a browser. Virtual pages on the other hand are electronic pages created in the DTP software which are eventually published as printed pages.

Virtual pages allow the author to visualize exactly how the printed page will look and can help in easy editing. This means all the changes and formatting that are made will be exactly replicated in print.

DTP software comes in all shapes and sizes. There are software to cater to every need right from free software to professional grade subscription based software. Although InDesign has now taken over the DTP market, in this section, we will take a look at some of the popular DTP software other than InDesign that are also quite popular with the publishers.

PageMaker was first originally developed by Aldus and was later acquired by Adobe in the 90s. PageMaker is one of the most popular DTP software even today but its development has been stopped after version 7 although it is still being marketed to a select set of users.

PageMaker has tools for almost all DTP applications except book publishing. It has support for plugins and runs on both Mac and Windows. QuarkXpress was the de facto publishing standard before the advent of InDesign. It is still under active development on both Mac and Windows and the latest version is more or less feature similar to InDesign. The latest update also includes the ability to export HTML5 interactive publications. It also supports plugins called, XTensions for additional capabilities.

Microsoft Publisher is part of the Office suite and is distributed as a standalone application. It is extremely simple to create flyers, brochures or cover art with this program as the interface is similar to other Office programs such as Word or Excel.

It is more of an entry level software targeted at home and small businesses and does not directly compete with QuarkXpress or InDesign. Microsoft Publisher is very easy to use and supports professional effects for text and pictures along with the ability to natively import albums from Facebook, Flickr, and other cloud services.

PagePlus has now become a legacy software with the reins passing on to Affinity Publisher, which is yet to be released. It also has advanced features such as font kerning and dynamic text flow along with a host of templates on the Serif website.

An icing on the cake is the presence of an integrated photo editor called PhotoLab , which gives easy access to picture correction tools.

Adobe InDesign is the industry leading DTP software for designing and layout of professional documents for the web, print, as well as for mobile devices such as tablets or smartphones. InDesign has evolved from being a successor to PageMaker in version 1.

The workflow in InDesign also comprises of word processing, which is usually done in a standalone word processing program such as Microsoft Word, although InDesign is also a capable word processor in itself. However, a lot of Microsoft Word styles are not carried into InDesign when the users switch between these programs. Adobe released a complimentary word processing program to InDesign called InCopy , which can read and export the various text formatting styles that InDesign uses.

InDesign uses the. Newer versions have backward compatibility with files created in older versions of the program. Newer versions can save the InDesign document as a. For even more backward compatibility, the newer version can also export in the. InDesign can either be purchased individually or as a part of the Creative Suite under a Creative Cloud subscription. The subscription enables the user to receive ongoing product updates without purchasing new versions every time a major version number update is released.

The latest version of Creative Cloud can be downloaded by logging into the Adobe website and downloading the Creative Cloud app which will allow you to install the various CC programs that you are eligible for. You can also download trial versions to test drive the software before committing to buying them.

In addition to commonly used apps, Adobe is introducing two new apps with the version called Experience Designer XD and Project Felix. Adobe XD provides UX designers and UX testers with the tools to create great user interfaces for a variety of screen sizes and device form factors.

You can design interactive prototypes to test out a wide variety of UX designs to ensure maximum app engagement by the users. Project Felix is under beta testing and it aims to combine 2D and 3D workflows in one app without having to learn the nuances of 3D creation. The version of InDesign comes with some great new features to boost your productivity. It includes new footnote capabilities to create footnotes that can span across multiple pages and enhancements to the OpenType fonts.

It includes direct integration with Adobe Stock to find the assets licensed by Adobe, which you can simply drag and drop into your document. You can also add public Creative Libraries, where you can share assets with a team across all your Adobe apps.

You can directly buy industry leading fonts from the Typekit marketplace from within InDesign. These fonts are available to all the other CC apps as well. It is important to properly understand the user interface to get the most out of InDesign. Let us take a quick tour of the user interface. What we see above is the default interface for most installations. Remember that the interface is fully customizable. The interface is grouped into many panels as follows. First up, is the Application Bar on the top of the window beside the Help menu which allows us to set the document zoom level or allow turning the rulers and guides on and off.

It also allows us to tile multiple windows vertically or horizontally. The Br and St icons stand for Adobe Bridge and Adobe Stock respectively and you may or may not see them depending on your installation. Below the application bar is the long strip called the Control Panel which is a quintessential component of the UI.

The Control Panel basically allows you to change properties such as text formatting, color fill, and a host of contextually dependent functions. It is freely movable and you can float or dock it.

Next, we will take a look at the blank document. This blank document was created using the default options in the New dialog box. We will be learning more about the New dialog box in the next chapter. If you observe closely, the blank document is surrounded by black borders. That is the limit of the printed page. The pink guides on the top and bottom define the margins.

The purple guides on the left and right are column guides. If you have multiple columns, you will find that the purple guides define each column. Neither the pink nor the purple guides print out or will be seen in the exported PDF. The Toolbar which is usually to the left of the main workspace contains all the tools required to work with the document.

It has the selection tools, the text tools, eyedropper tools, etc. Clicking on these tools will open up further functions relevant to that tool in the Control Panel described above. Some tools like the Type tool for example have a small arrow underneath them which can reveal a similar tool with a different function.

To the right of the workspace is the Panels bar which has some additional fucntions. What you see on the Panels bar can vary based on the workspace. Similar to the other window components described above, the Panels bar can be moved around freely or docked to a suitable position. Clicking a button in the Panels bar will open up additional options. For example, clicking the Stroke option will open a pop-out window allowing us to change the properties of the stroke.

You can add more functions to the Panel bar by going to the Window menu and choosing the desired function. It is important to be able to set the ruler measurements as desired. There are two ways of doing this. One of the ways, is to right-click on the point where the horizontal and vertical rulers intersect and select the desired measurement units. This is detailed in the subsequent chapters. Being able to properly define the document that you intend to create is a fundamental prerequisite to get the best out of InDesign.

This opens the New Document dialog box. There are other options in the New menu, which allows you to create a Book or a Library which we will deal with in later chapters. We shall focus on the Document command for now. It pays to have a general understanding of the various options available in the New Document dialog box so let us have a look at each of them.

Before moving on, it helps to turn on the Preview checkbox in the lower left corner of the dialog box. This creates a preview of the document in which it is easy to visualize changes such as page dimensions and other properties before creating the actual document. Note, that the preview will disappear when you cancel creating the document. We see that there are a lot of options in the New Document dialog box.

The first step is to define the intent of the document. Expanding the Intent dropdown menu gives us three options — Print, Web and Mobile. The Print option is the de facto option that is chosen by most working with InDesign. It is not just for printing documents on a printer, but also used for almost all forms of publishing such as a product sheet or template or even a document for uploading to the Web.

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